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Technical Specifications
Visit Us At: 5319 50th Avenue South / Town Square / Fort Nelson / British Columbia / Box 565
Contact Us At: Box Office: 250-774-2241 / Fax: 250-774-7470
Phoenix Theatre User’s Manual

This manual has been compiled to assist those users of the Phoenix Theatre, who may not be familiar with the problems of mounting an event in a theatre of this size.  It has been our experience that most user groups arrive at the theatre rather bewildered and leave equally surprised at the amount of information and organization required.

We strongly advise that you read all of the documents enclosed in the Rental Agreement Package including this manual, all rules regulations and the Rental Agreement itself.  Most of the problems are a direct result of users failure to read these documents.

Please understand that this manual has been designed to make your time in the theatre as enjoyable and productive as possible and to allow the tech staff to best serve your interests.  It is not to overwhelm or discourage you but to help you.

While every effort has been made to ensure the accuracy of this document, it is a guide only and does not replace the Rental Agreement, or the rules and regulations of the Phoenix Theatre.

Before you arrive at the theatre…

The most common cause of problems in getting exactly what you need onto our stage is failure to provide the staff of the theatre with adequate technical specifications.  In order for you to make the most of what the theatre has to offer, you must communicate your needs to us.  We can only provide for you what we know you need.  Most of the services the theatre has to offer can be found in this manual.

All events must be scheduled with the Manager at least one month in advance, due to movie scheduling.  The movies run in our theatre to offset the costs of the arts, such as yourself.  If a movie is to be canceled for your event, we need at least one months notice.  No exceptions will be made.


It is our experience that most of the user’s problems can be cleared up with a five minute phone conversation between the Manager and you.  These conversations are most productive when the person who speaks to us is responsible for the technical needs of the group.  We strongly recommend that you appoint one person to be our technical contact.


We suggest that you phone the Manager no later than two weeks prior to your first day in the theatre in order to confirm your technical needs.  It is never too early to contact us to discuss your requirements.  The theater’s phone numbers are: Tel. (250) 774-2241, Fax (250) 774-7470 or email to  theatre@northernrockies.org Conference # 250-774-5601-5602


Technical Information

  • Stage1/8” semi-sprung hardboard - black
  • DimensionsPros. Opening-Width10.8m/36ft.
-Height4.8m/16ft.
  • Curtain to Cyclorama (depth)5.7m/19ft.
  • Curtain to Down stage apron2.7m/9ft.
  • Stage Right Wing Free Height4.8m/16ft.
  • Stage Left Wing Free Height4.8m/16ft.

Counter Weight or “Fly” System

Insurance regulations prohibit operation of the counter weight system other than by trained technical personnel.  All overhead rigging and suspension of items must be supervised and approved by the Theatre Manager or his designate.  Please note, that we do not have a “fly gallery”.

  • Fly InformationTotal number of lines10
  • Occupied lines3 Electric’s
  • 3 Boarders
  • 1 Pros. Valance
  • 3 Blank Bars
  • Pip lengths13.6m/42ft.
  • Max. Flying Height5.2m/17.5ft.

Curtains

The curtains are high quality, flame proofed material.  The curtains are moved by our staff and to be left in their last positions.  There is also a powder blue cyclorama available.

  • Stage drapesMain Curtain - Royal Blue Velour
  • Manual Draw Down Stage Left -  Auto from Booth
  • Legs - 3  1.8m/6ft. x 5.1m/17ft.
  • Black Cotton, dead hung
  • Boarders 3  12m/40ft. x 1.2m/4ft.
  • Black Cotton, flown from Counter weight system
  • 1 Black Traveler Cotton
  • Control - Up Stage Left
  • 12m/40ft. x 5.4m/18ft.

Audio

The sound system is contained and operated in the control room at the rear of the house and operation proceedures are the same as lighting.

Equipment in the Booth:

  • 32 channel Mackie Onyx mod. 3280 XLR & 1/4
  • Spare or Stage Console MacKie SR 24-4-2 XLR & 1/4
  • 3 QSC Model 1500 Power Amplifiers 450 watts
  • 3 Ultragraph Pro Mod. FBQ 3102 EQ’s 31 band
  • 1 QSC Model 1100 Power Amplifier
  • 1 Samson Sterio Compressor Limiter S-Com plus
  • 1 Samson 31 Band graphic equalizer for split mains
  • Virtulizer Pro DSP2024P special effects amp (Reverb).
  • 1 Pioneer, 6 Changer Disc player



Amplifiers:

  • 2 Mackie Swa1501 15” 2 –way active sound speakers(.on stage self powered) 600 watts Peak power amplification with 127 dB @ 1KHZ/ meter
  • 380mm 15” LF woofer, 75mm 3 heat resistant voice coil. Electronic stereo/mono high pass 120 Hz crossover
  • Freq response 37Hz to 120 Hz, -10 db
  • 180 degree/ normal Phase switch
  • Left right High pass, full range and through balanced outputs.
  • Bi amp with 400W RMS low frequentcy and 100W RMS high frequency amps.
  • Electronic crossover filters, time correction, phase alignment, thermal and system protection.
  • Wide dispersion, ultra-low distortion, high frequency horn
  • 130 db SPL @ 1 khz/1 meter.
  • 44mm (1.75”) titanium dome compression driver with 3 slot, optimiced geomentry phase plug.
  • 380mm (15”0 LF woofer with 75 mm (3”) hightemp. Voice coil.
  • Freq response 45Hz to 120 Khz, -10dB
  • 4 EV Series 2000 House speakers (12" Woofer with 1" Throated Horn)

  • Stage Monitors:
  • 4 FM 1202ER Stage Monitors (12" Woofer with 1" Throated Horn)
  • 3 Yorkville Y 150 M Performance series at 300 watts
 


Line Input Power

  • US 120V, 60 Hz
  • Recommended amperage service 8 amps
  • AC Connector IEC 250V 16 amp male
  • Europe 230V, 50 Hz
  • Recommended amperage service 4 amps
  • AC Connector IEC 250V 16 amp male

Safety Features

  • RMS limiting Monitoring and limiting of continuous RMS output.
  • Thermal Monitoring of thermal condition of power supply and amplifiers. High temperature condition engages input stage shut down and auto reset function.



Microphones:

  • 2 Shure WA80 Lapel Microphones (Wireless)
  • 7 Sure LX Microphones (Wireless) and L4 receivers
  • 2 Shure WA80 Lapel Microphones (Wireless)
  • 5 Shure SM58 Microphones (wired)
  • 6 Shure SM57 Microphones (wired)
  • 1 Shure Drum Mic Kit 1 Base and 3 symbols
  • 9 K&M Boom Stands
  • 4 K&M Short Boom Stands
  • 8 Table Top Stands
  • Cables & clips for all of the above.

Additional Sound equipment:

Hot Rod Deville 410 Guitar Amp
Hot Rod Deville 212 Guitar Amp
Ampeg BA115HP
1 Pearl Masters MRX Custom 6 ply Maole Drum set.
22” Kick, 10, 12 and 14” Tom
Drum Seat
A Zildjian Cast Pack A0921
20” Medium Ride
16” Medium Thin Crash
14” New Beat Hi Hat


Communications Clear-Com:

  • 2 Channel Base Station in Control Booth
  • 1 Wall station outside main entrance

Connections:

  • 2 Stage Left
  • 2 Stage Right
  • 2 Centre Stage Front
  • 2 Control Booth
  • 2 Catwalks
  • 1 Rear of House, Centre
  • 9 CC-85 Headsets
  • 9 Belt packs
  • Cable for all of the above.

Grand Piano

The theatre has one Kawai Concert Piano (K6 5’ 10”, Polished Ebony Finish) available for your use.  Should you require it to be tuned we must have three weeks notice, and , we do not permit anyone other than the tuner used by the theatre to work on it.  The piano may only be moved under the direction of qualified theatre staff.


Extras

  • 9 Music Stands - black
  • 50 cloth armless chairs
  • 1 Podium

The theater is capable of contracting ALL your technical requirements through local and preferred suppliers.  This goes for anything from the most advanced audio and lighting systems to the most elementary.  However, all costs of any equipment, other than what the theatre currently has listed above, will be borne by the user.  This includes any additional costs for trained technicians not currently desiding in the area.
Examples are:

  • Audio SystemsMeyer, JBL, EAW, EV, BOSE,
  • ConsolesSoundcraft, Mackie, Midas
  • LightingHigh End, Clay Packy, Altman, Strand (Including moving lights & special effects)
  • ControlLSC, Strand, High End Systems
  • MonitoringFrom 1 to 12 Mixes, with wedges
  • MicrophonesShure, Audio-Technica, Sennheiser, AKG, Audix, EV
  • ProcessingDBX, Ashley, Yamaha, Roland, Clark Teknik, etc.

Please be advised that these systems require at minimum one months advance notice, and, the Manager has the right to determine how excessive the finale product is to be.  I.e.  10,000 watt sound systems are a no-no,   Also, the theatre can provide trained operators for all of the above professional equipment.

Lighting System

The theatre presently has approximately 96 lighting instruments, distributed on the electric's over the stage and 2 catwalks over the seating area.  The set-up and operation of the equipment is usually done by trained theatre technicians.  However, approval from the Manager will admit professionals to take care of the user's own requirements and set-up.  You must supply a plan, plot or list of the equipment with placement and direct the staff in focusing the instruments for your event.  All lighting operators must be familiar with the theatre emergency evacuation procedures.

  • Lighting:Control Booth at rear of house and stage left.
  • Console Strand MX 48 Channel full programmable
  • 48 Dual (96 single) Strand CD80 2,4k Dimmer packs with 96 20A 125 Volt TLG connections at electric's.
  • Followspot  Available
  • 27 Strand 1k 8" fresnels
  • 12 Altman 750 watt 6X9's
  • 11 Altman 750 watt 6X12's
  • 26 Strand 1k 6x9's
  • 4 Strand #5913 Iris 3 Cycs
  • 10 GPP Par 36, 250 watt
  • 6 1k Medium Par 64's
  • 2 12' Extendible T-stands
  • Jumpers, twofers and extensions available.

Dropping Off Sets, Props & Equipment

Arrangements can be made with the Manager if you require entrance to the theatre to drop off equipment or props prior to your event.  Storage in the theatre is limited. Props and equipment should be picked up no later than two (2) days after your event.

  • Loading Area:LocationOff Stage Right Stage Level
  • Distance From Stage3m/10ftLevel
  • Loading DeckStreet Level
  • Loading DoorHeight2.4m/8ft
  • Width3m/10ft.

Parking

The Town Square parking lot is available for theatre use.  Parking along 50th Avenue is also available.  Parking is on a first come, first serve basis.  Please observe the Handicapped parking signs.  Buses, transports and trucks are not allowed to remain along the back of the theatre at the loading area.  When finished loading or unloading, they must be moved.  This is a fire lane. We now have some space behind the theatre as long as the fire lane is clear.

Entering the Theatre

Our Green room door at the rear of the theatre can be left ajar for the group to enter near the dressing rooms. Your group can enter through the main doors of the theatre as well, unless security or publicity reasons demand a private entrance.  In this case, you must contact the Manager.  Equipment, sets, etc. should enter through the loading door, located at the back of the building.

Front of House

The Theatre House consists of 247 seats not including 6 spaces available for Handicapped seating. 

Selected Quotes from the Fire Services Act:
Public Hall and Theatre Regulations
Section 2, Paragraph 23;

1.  No person shall sit, stand, or loiter in any isle, stairway, or passageway of any            theatre.
2.  No person shall obstruct or cause to permit to be obstructed any isle,                   stairway, or passageway in a theatre by placing, constructing or leaving of             anything therein or thereon.
3.  The proprietor or persons in charge of any theatre shall not permit or cause      any person or persons to do anything in violation of this section.

The above includes, but is not limited to, tables, mic stands, video cameras or tripods, audio equipment, chairs, etc.

Sometimes you may receive special permission to put small items in the house but this requires that you give us a drawing of exactly what your intend to do at least two weeks prior to your events.  Approval or denial comes directly to us from the Fire Marshall.

Smoking is permitted in any sections of the Theatre.  Performers may smoke as part of the action of a performance, however, all smoking material must be extinguished immediately upon leaving the performance area.

Food & Beverages

No food or beverages are permitted in the control room or backstage.  During a live performance no food or beverage will be permitted into the house.  Any changes in the above must be approved by the Manager.

Advance Ticket Sales

For a nominal fee, tickets for your event must be offered for advance sale through the theatre.  Tickets are not to be offered through any other outlet.

Dressing Rooms & Green Room

Two 10ft. x 14ft. dressing rooms equipped with showers and bathrooms are available.  There are four portable wardrobe racks.  The rehearsal and green rooms are located off wing right.  The Green Room is 18ft. x 25ft., and carpeted. 

Coat Check

A coat check is available and staffed by the Theatre from September 1 to June 31.

Concession

For live performances a concession is available.  Availability and whether or not the concession will be open is at the total discretion of the Manager.  Concession staff has to be provided by the theatre and all profits/.losses arising from the concession will belong to the theatre. 

Service of Liquor

The Phoenix Theatre is not a licensed establishment.  However, a Special Occasion License can be obtained  and is at the sole discretion of the Manager.  Only trained theatre staff will be used in the sale of alcoholic beverages.

Staffing

Staffing for your event must be thoroughly discussed with the Manager.  If desired, the Manager will also provide organization and distribution of any programs, collection of tickets, advertising, promotion and provide attendance figures.  Lobby displays and sales must be approved by the Manager and the theatre collects a minimal fee for merchandising.  Please be advised, that fees could be applied for any or all of the above services. 

Ushers are required by law when the public is admitted to the theatre.  For this purpose, the public is defined as the number of persons not directly involved with the presentation of your event, whether or not they have paid an admittance fee of any kind.  Admission of non-production persons to rehearsals must be cleared with the theatre supervisors.  Parents and relatives are not permitted backstage .  This rule is do to fire and safety regulations. 

Conferencing and Education

  • 2 Panasonic 45" inch HD color monitors in Lobby
  • Mitsubishi FL 7000 HD video projector
  • Mac Computer
  • 35 mm Century Movie Projector with Platter System

Set Construction

Set work should be kept to a minimum required to assemble largely completed pieces of scenery.  Spilled paint, sawdust, etc. must be cleaned up immediately.  Large amounts of sawing and sanding are not permitted because of the damage the dust does to stage equipment, drapes, etc.

Technical Rehearsals

It takes time to do sound checks, technical rehearsals, etc.  Our operators need time to learn your show and their cues if they are to help your production or show run smoothly.  Please provide cues, scripts, set lists, etc. in advance.

Special Effects

We will not allow the safety of a performer or patron to be jeopardized by an unsafe special effect.  All too often badly planned or poorly built special effects are not only inefficient but deadly.  Explosives and flammables come under the jurisdiction of the Fire Marshall and prior approval for there use may be required.  These items include, but not limited to; firearms, blank guns, open flame, flash pots, strobe lights, unsafe equipment, etc.

Movies

Your group may show movies via video, digital or 35 mm film but all equipment is run and maintained at all times by trained theatre staff.

You are responsible for ensuring that your group or the group you are representing is familiar with the rules and policies outlined in this manual.